California Family Health Council, Inc.

• Cost Allocation Definitions (PDF, 40k)
• Cost Allocation Plan (Microsoft Word Document, 85k)
• Equipment Inventory Form (Microsoft Word Document, 50k)
• 2008 Federal Poverty Guidelines (PDF, 10k)
• FSR - Financial Status Report (PDF, 117k) or click here for Federal Grant Management Forms
• Sample CHC Denial Analysis (Excel Spreadsheet, 150k)
• NEW! Sample Internal Control Document (Microsoft Word Document, 35k)
  from Hollywood Sunset Free Clinic
• 2008 Schedule of Discounts (Excel Spreadsheet, 30k)

Accounting Policies & Procedures from Planned Parenthood Los Angeles

Download the entire Manual:

• PPLA Acounting Policies & Procedures Manual (Zip file, 275K)

You will need a program that can extract ("unzip") the compressed files; your IT department should be able to help you.

Or download the individual section you need:

All files are in Microsoft Word.

• A. General
• 1. Preparing and Implementing Financial Policies and Procedures
• 2. Record Retention
• B. General Accounting
  • 1. General Ledger / Chart of Accounts
• C. Assets
  • 1. Cash Receipts / Donations In-Kind
  • 2. Prepaid Expenses
  • 3. Clinic Accounting Policies and Procedures
  • 4. Purchasing / Inventory Control
  • 5. Vendor Performance Management
  • 6. Fixed Assets / Depreciation
• D. Liabilities
  • 1. Accounts Payable Invoice Approval and Coding
  • 2. Check Signing Authority
  • 3. Stop Payment / Accounts Payable Checks
  • 4. Company Credit Card
  • 5. Accrued Liabilities
  • 6. Refunds
• E. Revenues
  • 1. Revenue Recognition
  • 2. Clinic Billing / Fee Adjustment and Deferrals / Claims Submission
  • 3. Recording Payments / Discounts / Adjustments / Writeoffs
• F. Expenses
  • 1. General Payroll Details / Time Card Submissions/Violations
  • 2. Charge Codes / Work Activities
  • 3. Per Diem / Travel Authorization / Expense Reports / Meals
  • 4. Cell Phone Reimbursement

Time & Activity Reporting

• Information Sheet (PDF, 35k)
• Definitions Document (Word Doc, 55k)
• Blank Sample (PDF, 100k)
• Hourly Attestation (Excel Spreadsheet, 20k)
• Salaried Attestation (Word Document, 30k)

CFHC invites agencies to make their materials available to others throughout the Title X system. For Fiscal and Financial items, this can be arranged by contacting Stephanie Ceponis, Site Financial Analyst, Finance Division at 213-386-5614 x4534, email ceponiss@cfhc.org.